MCA
Quick answer: ## What is Changing the Registered Office? Changing the registered office updates the official address on MCA records. This address appears on the certificate of incorporation, all ROC filings, and the CIN master. Section 12 of the Companies Act, 2013 requires the company to file notice within 30 days of the change. Within the same…
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expert verifies the new address is supported by valid utility bill, lease and NOC.
Board approves the change; special resolution under section 13 is passed for inter-state shifts.
Form MGT-14 is filed for the special resolution within 30 days for inter-state shifts.
Form INC-22 is filed on the MCA21 portal with new address and director verification.
Central Government (Regional Director) confirms the inter-state shift under section 13(4).
MCA / ROC updates the CIN master and the new address is reflected on all records.
Why file this
8 documents needed for change registered office (roc).
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Why file change registered office (roc) with FinTax24 instead of doing it yourself.
| Aspect | DIY / Portal | Local Tax Consultant | FinTax24 |
|---|---|---|---|
| Filing time | 7–14 days (typical) | Varies by availability and workload | 10-25 business days |
| Expert review | None | Depends on the consultant | Expert verified on every filing |
| Document check | You self-verify; rejected on portal | Manual review may vary | Pre-verified by our team before submission |
| Support | Email / chatbot | Appointment-based or office hours | WhatsApp + phone, Mon–Sat 10 AM–7 PM IST |
| Pricing | Government fees only | Consultant fee + government fees | Transparent: From ₹3,999 + govt fees |
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Form INC-22 is used to inform the ROC of the new registered office address. For inter-state shift, Form MGT-14 is filed for the special resolution and confirmation from the Regional Director under section 13(4) of the Companies Act, 2013 is required before INC-22 is filed.
For within-city and within-state changes, board resolution is sufficient. For inter-state shift, special resolution under section 13(1) is required at a general meeting and confirmation from the Regional Director under section 13(4) is needed.
Within-city / within-state shifts take 10-15 working days via INC-22 filing. Inter-state shifts take 15-25 working days as the Regional Director's confirmation under section 13(4) is required. Delays occur if the RD raises objections or asks for additional documents.
New office address proof (utility bill not older than 2 months), lease deed / rent agreement with NOC from the owner, and DSC of the authorised director. For inter-state shifts, special resolution and RD confirmation under section 13(4) are additional requirements.
Yes. GST registration must be amended for the principal place of business change via the GST portal under section 28. The new address must be supported by utility bill and rent agreement. GST amendment is processed within 15 working days of the application.
ROC may reject INC-22 for insufficient address proof, missing NOC, DSC mismatch or inactive CIN. The Our expert team will address the objection, refile with corrected documents and obtain a fresh acknowledgment. Persistent objections can be escalated to the Regional Director.
Foreign-owned companies may need RBI / FEMA compliance on the shift, depending on sector and FDI percentage. The shift itself does not require separate RBI approval but reporting under the Foreign Exchange Management (Cross Border Merger) Regulations may apply.
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Changing the registered office updates the official address on MCA records. This address appears on the certificate of incorporation, all ROC filings, and the CIN master. Section 12 of the Companies Act, 2013 requires the company to file notice within 30 days of the change. Within the same city or state, only a board resolution and Form INC-22 filing are needed. Moving from one state to another requires a special resolution under section 13(1). It also requires confirmation from the Regional Director under section 13(4). It requires filings with both the existing and destination ROCs. Stamp duty is payable on the altered MoA in the destination state.
Gujarat's industrial geography makes registered office changes common. A logistics company in Gandhidham near the Kutch coast may move to Jamnagar to be closer to ports. A Jamnagar refinery ancillary company may relocate to Ahmedabad for better talent and banking access. Manufacturing firms in Surendranagar and Mehsana frequently shift to larger facilities within the same district.
## Who Should Use ThisAny company relocating its headquarters, downsizing, or consolidating offices under a single registered office should use this service. Companies entering a new state for licensing purposes also need this filing. A Gujarat garment exporter opening a branch in Mumbai would file a within-state or inter-state change. Foreign-owned companies in Gujarat use this service when restructuring their Indian presence.
## The FinTax24 ProcessFinTax24 verifies the new address first. A utility bill not older than two months, a registered lease deed, and a No Objection Certificate from the property owner must all be in place. For within-city and within-state shifts, the board resolution is prepared. Form INC-22 is filed on the MCA21 portal. For inter-state shifts, a special resolution under section 13(1) is passed. Form MGT-14 is filed. The Regional Director's confirmation under section 13(4) is obtained before Form INC-22 is submitted. FinTax24 handles the Regional Director application. FinTax24 manages objections. FinTax24 coordinates filings with both ROCs. Once the CIN master is updated, the company files the GST amendment under section 28. The company also notifies FEMA for foreign-owned companies.
## Compliance & PenaltiesForm INC-22 must be filed within 30 days of the change. Non-filing attracts fines of ₹5,000 to ₹25,000 under section 450. Additional daily penalties apply for continued default. When the office moves to a new state, GST registration must be amended or fresh registration obtained. The company must also update PAN, TAN, IEC, and bank account records. All letterheads, invoices, and statutory registers must be amended. Companies with sectoral licences from RBI, IRDA, or SEBI must notify those regulators.
Key sources: FinTax24 Compliance Desk.
Reviewed by FinTax24 Compliance Desk · Review date
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